UNIOGBIS invites qualified Internal/External applicants to apply for the position highlighted above. Applicants are requested to complete form P.11 available at UNIOGBIS Human Resource Office and clearly indicate the vacancy number they are applying to and attach copies of the following: Proof of Guinea-Bissau nationality (Birth Certificate/Passport), Educational documents and reference letters from previous employers. Incomplete P.11 forms will not be processed.
Please note that you can also apply by email to uniogbis-recruitment@un.org. Kindly note that applications upon receipt will be reviewed and only short-listed candidates will receive acknowledgement.
Applications received after the deadline will not be accepted.
I. Description of main duties and responsibilities:
Under the authority of the Chief Transport Officer, or his designated representative, the incumbent will perform the following duties:
• Manages temporary vehicle requirements;
• Controls the issuance and monitoring of fuel coupons and update fuel data accordingly;
• Maintains office files for easy extraction of data as required;
• Responsible for the attendance and movement of drivers;
• Assists in processing trip tickets.
• Assists in preparing the mission driving orientation briefing.
• Assists in preparing and conducting written driving tests.
• Assists in conducting practical driving tests.
• Updates a detailed database of UN staff being assessed, tested and issued UN permits
• Assists in preparing UN driving permits for issue.
• Compiles monthly insurance and accident reports.
• Generates reports from the electronic vehicle monitoring system (EVMS) & Fleet Log and other reports if required.
• Perform other related tasks and ad-hoc assignment as directed by the CTO or delegated.
II. Competencies
Professionnalisme: Shows pride in work and achievements; demonstrates professional integrity, competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
III. Qualifications and Requirements:
Education : High school diploma or equivalent, technical or vacational certificate.
Experience : 2 to 3 years of relevant experience in transport or logistics operations within the UN system
Proficiency in computers and office software packages (MS Word, Excel, etc.)
Must be in possession of valid national vehicle driving license category “C” is a requirement. Candidate should be in position of having driving license C category as requirement.
Language: Fluency in English and Portuguese (both oral and written) is required. Knowledge of another UN language is desirable.
Preference will be given to equally qualified women candidates. Completed detailed applications documentation as specified above referring to Vacancy#: UNIOGBIS/MSD/TPT/2017/01 should be forwarded to the attention of: Human Resources Section (HRS), UNIOGBIS Headquarters, Bairro Penha – Bissau, Guinea-Bissau.
