Vacancy #: UNIOGBIS/DSRSG/PIU/2019/02 //Deadline: 8 February, 2019// Post Title: Assistant Public Information Officer //Level: NO-A (Fixed-Term Appointment) //Post Number: 30906968 //Location: Bissau //Organizational Unit: UNIOGBIS/DSRSG-P/PIU //Initial Appointment:  One year (subject to extension)

UNIOGBIS invites qualified Internal/External candidates to apply for the position highlighted above.   Candidates are requested to submit the P.11 form/CV to UNIOGBIS Human Resource Office and clearly indicate the vacancy number they are applying to and attach copies of the following: Proof of Guinea-Bissau nationality (Birth Certificate/National Identity Card/Passport), diploma/certificate and employment letters from previous employer(s).  Incomplete P.11 form/CV will not be processed.

Please note that you can also apply by email to uniogbis-recruitment@un.org; Kindly note that applications received will be reviewed and only short-listed candidates will be notified. Applications received after the deadline will not the accepted.

Description of main duties and responsibilities:

Under the delegated authority of the Chief Public Information Officer, the Assistant Public Information Officer will be responsible for the following duties:

• Drafts and disseminates information especially to local media and organizations about the Mission, its aims and activities and supports outreach activities;
• Develops partnerships with key national constituencies by proactively sharing work plan and content, and working closely with national partners to raise visibility and understanding of the Mission’s work;
• Monitors and analyzes current events, public opinion and press; identifies issues and trends in country, and helps to prepare notes to management on appropriate action/responses;
• Builds capacity and provides support to local media and partners through regular contact and by organizing specialized training to address knowledge, awareness and skill gaps;
• Contributes to the day-to-day communications plan by assisting to prepare, based on official UN documentation and other sources, drafts of press releases, feature stories, social media posts, communication plans, reports, briefings, etc;
• Supports the organization of events and activities (both traditional and digital) such as conferences, press briefings, interviews, social media campaigns, etc. Assists in the preparation of briefing materials for senior officials in such events;
• Coordinates with colleagues and partners to gather and disseminate information on assigned topics/issues, collects information from diverse sources to prepare background materials and update communication products, including fact sheets, presentations, reports, etc;
• Responds to a variety of inquiries and information requests internally and externally, and subsequently prepares related correspondence and updates to facilitate exchange of information between the Mission and HQ under the guidance of the supervisor;
• Edits and ensures the consistency of official documentation and presentations in terms of formatting and grammar;
• Acts as coordinator on specific issues/special projects as requested;
• Drafts copy for reports, newsletters, and other materials of interest to internal audiences;
• Performs other duties as assigned;

Competencies:

Professionalism: Strong analytical skills and ability to conduct comprehensive political research on range of issues, including those of a unique and/or complex nature. Knowledge of contemporary international relations and UN system, organization and interrelationships. Shows pride in work and in achievements; demonstrate professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listen to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits inputs by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organization: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing work; foresees risk and allows for contingencies when planning; monitors and adjust plans and actions as necessary; uses time effectively.

Qualifications and Requirements:

Education: Advanced university degree (Master’s degree or equivalent) in communication, journalism, international relations, public administration or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of advanced university degree.

Experience: A minimum of 2 years of progressively responsible experience in public information, journalism, international relations, public administration or related areas.   

Language: English and French are the working languages of the United Nations Secretariat. Fluency in English or French (both oral and written) is required. Knowledge of Portuguese and Creole is also required.

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Preference will be given to equally qualified women candidates. Completed detailed applications documentation as specified above referring to Vacancy#: UNIOGBIS/DSRSG/PIU/2019/02 should be forwarded to the attention of: Human Resources Section (HRS), UNIOGBIS Headquarters, Bairro Penha – Bissau, Guinea-Bissau.