Vacancy #: UNIOGBIS/MSD/Fin& Budget/2019/06

Deadline: 31 October, 2019

Post Title: Finance Assistant

Level: GS-4 (Temporary Appointment)

Post Number: 936488

Location: Bissau

Organizational Unit: UNIOGBIS/Finance& Budget

Initial Appointment: 6 months

UNIOGBIS invites qualified Internal/External candidates to apply for the position highlighted above.   Candidates are requested to submit the P.11 form/CV to UNIOGBIS Human Resource Office and clearly indicate the vacancy number they are applying to and attach copies of the following: Proof of Guinea-Bissau nationality (Birth Certificate/National Identity Card/Passport), diploma/certificate and employment letters from previous employer(s).  Incomplete P.11 form/CV will not be processed.  

Please note that you can also apply by email to uniogbis-recruitment@un.org; Kindly note that applications received will be reviewed and only short-listed candidates will be notified. Applications received after the deadline will not the accepted.

Basic Job Description:

This position is in the Finance and Budget Section under Mission Support Department of United Nations Integrated Peace-Building Office in Guinea-Bissau (UNIOGBIS). The Finance Assistants will report to the Chief of Unit.

Description of Main Duties:

Under the supervision of the Chief of Unit, the incumbent will be responsible for the following duties:

• Assists in processing payments due by the Organization and settlement of staff members entitlements and claims.
• Processes payment requests relating to purchase of goods and services after ensuring compliance with all instructions, and proper documentation and certification.
• Review supporting documents of Fund Commitments received from other offices for approval by the Finance Officer and process related payments.
• Process replenishment of petty cashes and imprest after ensuring compliance with all instructions, and proper documentation and certification.
•  Assists in reconciling payments to vendors and clear advances given to substantive offices.
• Processes travel claims in conformity with travel authorization, ensuring compliance with relevant rules and.
• Assist in bank reconciliation in coordination with RSCE and processes applied deposits and refers unidentified cases to the supervisor for advice.
• Assist in cashier functions to finalize payments and coordinate with bank signatories and local banks.
• Files and archives documentation as required. Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in UMOJA;

Competencies:

Professionalism: Shows pride in work and achievements; demonstrates professional integrity, competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Qualifications and Requirements:

Education: High school diploma or its equivalent technical or commercial school is required. Certificate/coursework/training in accounting, finance or directly related fields is highly desirable.

Work Experience: At least three (3) years of experience in finance, accounting, treasury or related area, of which preferably two (2) years within the United Nations common system. Experience in processing, verifying or reconciling accounts related to salary and payroll entitlements within the United Nations system is desirable. Experience with payroll or finance modules of ERP systems, such as IMIS or Umoja (SAP) is also desirable.

Preference will be given to equally qualified women candidates. Completed detailed applications documentation as specified above referring to Vacancy#:  UNIOGBIS/MSD/Fin & Budget/2019/01 should be forwarded to the attention of: Human Resources Section (HRS), UNIOGBIS Headquarters, Bairro Penha – Bissau, Guinea-Bissau.